Select the date range of the Weekly pay and click submit

Attendance & Working Days:

Tracks employee attendance, calculating working days for a given period (weekly/monthly).
Includes an “Edit” option for modifying attendance details if necessary.

Salary Calculation:

Displays the employee’s salary per day and total amount based on

the number of days worked.

Example: $100/day * 20 days worked = $2,000 total salary.

Expenses :

Expense Submission:

Employees can submit their expenses, detailing the type, amount, and reason for the expense.

Expense Approval/Reject Process:

Approve: Select a tick mark or “Approve” button to approve expenses.
Reject: Select a cross mark or “Reject” button to reject expenses and provide a reason.

Audit & Tracking:

Logs approval/rejection details, including:
Who approved/rejected the expense (e.g., manager, HR).
Date/time of approval/rejection.
Reason for rejection, if any.

Pay Requests :

Standby Pay (Extra Duty Hours):

Select employee name and site.
Enter the standby pay amount and any remarks.
Standby pay is then processed.

Shortage Pay:

Select employee and enter the shortage amount.

Add remarks and submit the payment.

Monthly Advance:

Select employee name, enter advance amount, and submit.

Loans

Weekly Loan:

Select employee, loan amount, EMI start date, and EMI type (fixed amount or fixed terms).
Enter EMI amount and submit.

Monthly Loan:

Select employee, loan amount, EMI start date (set for the day after the payment date), and specify EMI type and fixed EMI amount.

DS (Double Shift) Pay

DS Consolidated:

Displays the weekly DS pay for employees working double shifts.
Shows regular working days, salary per day, and payable amount,

calculated and displayed.

Ensures accuracy by processing weekly pay and calculating total payable amount.

Regular Consolidated Pay

Displays employee regular working days and salary per day.
- Already paid amount for the month is shown in the paid amount column.
- The to-be-paid amount is calculated based on the above information.
- After verification, click “PAY” at the top right to finalize the

payment.

Transaction status changes to PAID once processed.

Bank File Export:

After all transactions are completed, a bank file can be generated.
- This file can be exported through the EXPORT option at the top right corner.

Conclusion

The payroll management system provides a comprehensive and efficient framework for handling all employee payments and financial processes. From tracking weekly attendance, calculating salaries, processing expenses, and managing pay requests, to overseeing loans, double shift payments, and consolidated pay, each module is designed for accuracy, transparency, and ease of use.

Employees and managers benefit from a streamlined workflow that ensures timely submissions, approvals, and payments. Features like audit tracking, editing options, and the ability to export bank files enhance accountability and operational control.

By following the structured processes outlined for each module—Payroll, Expenses, Pay Requests, Loans, DS Pay, and Regular Consolidated Pay—organizations can maintain financial accuracy, support employee satisfaction, and uphold regulatory compliance with minimal effort.

Weekly pay