Payments

Payment Flow Explanation:

Click on Add payment

Client and Project Selection

• At the top, you first select the Client Name from the dropdown list (example shown: DELUXE).
• Then, select the associated Project Name (example shown: Deluxe Project).
• There is an option to create a new project if needed by clicking the + New button.

• Pending Invoices and Credit Notes
  • Pending Invoice Section: Displays any invoices that are unpaid for the selected client and project.
    • Columns include Date, Invoice ID, Amount, and Paid Status.
    • In the image, it shows “No Invoice,” meaning no pending invoices exist.
  • Pending Credit Note Section: Lists any pending credit notes for the client.
    • Columns include CN ID (Credit Note ID), Date, and Amount.
    • In this case, it shows “No Credit Note.”

• Payment Details
  • Payment Type: Choose how the payment is made (e.g., Cheque, Cash, Bank Transfer).
  • Payment Date: Select the date the payment is received.
• Attachments
  • There is an option to Add Attachments like scanned cheques, bank slips, or payment proofs.
  • Files can be uploaded through the “Choose File” button.
  • A delete (trash bin) icon allows removal of attachments if needed.

• Bank and Cheque Information
  • Received Bank: Select the bank into which the payment was received.
  • Received Cheque No: Enter the cheque number (if payment is by cheque).
  • Bank Credited To: Choose the bank account where the payment is credited (e.g., OCBC).
  • Amount: Enter the payment amount received.

• Final Actions
  • After filling in all details, you have two options:
    • Submit the payment to finalize and record it.
    • Cancel if you wish to discard or reset the information entered.

Summary of Flow:

Select Client & Project → Review Pending Invoices/Credit Notes → Fill Payment Details → Upload Attachments → Enter Bank & Cheque Details → Submit

Notes:

• The system helps you track outstanding invoices and credit notes linked to each client/project.
• It ensures that received payments are properly documented against the correct bank accounts.
• Allows smooth handling of cheque payments with attachment upload for proof.
• Keeps a clean audit trail with all recorded payments.