New invoice

Process for Creating a New Invoice:

1. Creation of a New Invoice
   Begin by initiating the creation of a new invoice in the accounting or invoicing system.
2. Client and Project Information
   • Enter the client name and project name accurately.
   • Add the attention person (the individual at the client’s side who is responsible for handling the invoice).
   • Include additional important details like the Managing Agent (MA) name, the MCST number (if applicable), and the postal code.

1. Invoice Subject
   • Insert the invoice subject in the provided field.
   • The subject should follow this format:
     “Invoice for the provision of security services at «SiteName» for the month of «invoice_month».”

1. Site Address Details
   • Record the block number and street/area name.
   • Enter the floor and unit number where services were provided.

1. Invoice and Due Dates
   • Set the invoice date (the date the invoice is issued).
   • Insert the due date (the deadline by which payment must be made).

1. Invoice Template Details
   • Fill in the Purchase Order (P.O.) number if applicable.
   • Confirm that the invoice subject matches the one inserted earlier.

1. Invoice Items Entry
   • Add all service and product items under their correct categories:
     • Manpower Security
     • Ad-hoc Security
     • Technology Services
     • Security Products
     • Non-Security Products
     • Products (general)
     • FOC (Free of Charge items)
     • Installation & Maintenance Services
     • Make sure to add the appropriate maintenance group under Installation & Maintenance when needed.

1. Discount Application
   • If there are any discounts applicable, add them clearly at the appropriate section.
2. Subtotal and Tax Calculation
   • Enter the subtotal amount — the total before any taxes are added.
   • Input the GST (Goods and Services Tax) percentage.
   • The system should automatically calculate the GST total based on the subtotal.
3. Total Invoice Amount
   • The system will automatically calculate the final total amount (Subtotal + GST – Discounts).

1. Review Before Submission
   • Double-check all the entered information, ensuring it is accurate, matches contractual terms, and the calculation is correct before issuing the invoice to the client.