Employee Circular

Employee Circular

This feature is used to send official messages, announcements, or updates to employees, sites, or selected individuals. It includes scheduling, attachments, and acknowledgment options.

Fields and Their Functions:

• Signatory
  • The name of the person issuing or signing the circular (e.g., HR Manager, Operations Head).
• Schedule Date
  • Choose the date on which the circular should be sent or visible to employees.
• Content Type
  • Choose how the circular content is provided:
    • Text: Type the message directly in the message box.
    • PDF: Upload a PDF file containing the circular details.
• Employee Name
  • Select the employee(s) who will receive this circular.
  • You can also send to:
    • All Employees
    • By Site
    • Selected Employee(s)
• Subject
  • Enter the title or topic of the circular (e.g., “New Site Deployment Policy”).
• Message
  • Type the circular content/message if Content Type = Text.
  • If you’re uploading a PDF, this can be left empty or used for a short description.
• Employee Signature
  • Choose one:
    • Required: Employee must acknowledge/sign the circular.
    • Not Required: For info-only circulars, no action from the employee is needed.

To Field

• Specify the recipients of the circular:
  • All Employees: Sent to everyone in the system.
  • Site: Sent to employees assigned to a specific site.
  • Selected Employee: Hand-pick specific individuals.

Use Case Examples

• Policy Updates
• New Deployment Notices
• Training Schedules
• HR Announcements