Patrol Management Process Overview
This document provides a comprehensive guide to understanding and executing the patrol management process within the system. Patrol management plays a vital role in ensuring site security, employee accountability, and operational efficiency across all designated areas. By leveraging this system, organizations can effectively monitor patrol activities, verify checkpoint completion, and manage scheduling in a streamlined and transparent manner.
The primary objective of patrol management is to establish a routine for security personnel or assigned employees to follow a predefined path across various checkpoints at regular intervals. This helps in deterring potential security threats, identifying irregularities, and ensuring full coverage of sensitive or high-priority zones. Furthermore, the system offers a reliable method of capturing real-time data for each patrol, which can be reviewed by supervisors or security administrators for auditing and performance tracking purposes.
This document specifically covers two core aspects of the patrol process:
- Viewing Patrol Records: How to access and interpret the data recorded by employees as they clock in at different points during their patrol. This includes reviewing time stamps, identifying missed checkpoints, and confirming compliance with scheduled intervals.
- Assigning New Patrols: A step-by-step walkthrough on how to create and assign new patrol schedules for employees based on site-specific needs. This includes selecting the correct site, ensuring employee attendance is mapped for the day, setting patrol dates, defining time intervals between checkpoints, and confirming the assignment.
By following the procedures outlined in this document, management teams can ensure that all patrol activities are properly documented, employees are held accountable for their responsibilities, and site security is maintained to a high standard. This process also supports data-driven decision-making by providing detailed logs and reports that can be used for operational planning, incident investigations, and resource allocation.
Viewing Patrol Data – All Patrol
The All Patrol section serves as a centralized dashboard to monitor employee patrol activities. Here, all clocked points recorded by employees during their patrols are displayed. This feature is crucial for reviewing patrol routes, verifying coverage of assigned points, and ensuring that security personnel are actively engaged throughout their shifts. Managers and supervisors can use this data to analyze patrol trends and identify any missed or delayed checkpoints.
Assigning New Patrols – New Patrol
To assign a new patrol, follow the outlined steps carefully:
1. Select Site Name
Begin by selecting the appropriate site from the dropdown menu. It is important to ensure that the employee’s attendance has been properly mapped for the selected day. If attendance is not recorded, the system may not allow patrol assignment for that individual.
2. Choose Patrol Date
Next, select the specific date on which the patrol should be conducted. This allows for precise scheduling and coordination of patrols across multiple days and locations.
3. Set Patrol Interval
Determine the regular interval between patrol points. This interval defines how frequently an employee must clock at designated checkpoints during the patrol. Selecting an appropriate interval helps maintain a consistent presence and ensures thorough site coverage.
4. Submit Patrol Details
Once all required fields are completed, click on the CREATE button. The system will register the patrol and allocate it based on the selected parameters.
Assigned Patrol Overview
After submission, the newly created patrol assignment will be clearly visible in the system under the specified date and site. This immediate visibility promotes transparency and allows supervisors or site managers to verify that patrols have been scheduled accurately and aligned with operational requirements. It also provides assurance that employees are assigned to the correct locations with the expected intervals between checkpoints.
Once assigned, patrols can be tracked in real-time, enabling live monitoring of employee movements across designated points. This feature helps in identifying any delays, skipped checkpoints, or irregular patterns during the patrol, allowing for timely corrective action. In addition to real-time tracking, patrol logs can also be reviewed after the shift. This is essential for conducting compliance checks, evaluating performance, and ensuring that all security protocols were followed correctly.
To further enhance reporting and record-keeping, completed patrols can be exported in PDF or Excel formats. Users can define a specific date range for the export, making it easy to compile historical data for audits, incident investigations, or monthly performance reviews. This export functionality not only supports internal documentation but also assists in presenting data to external stakeholders or during compliance inspections.
In summary, the Assigned Patrol section provides a complete overview of scheduled patrols, supports detailed tracking and performance analysis, and offers flexible export options to meet various reporting needs.
